BYLAWS of the EASTON ICE HOCKEY CLUB

PREAMBLE

Easton Ice Hockey Club (EIHC) intends to promote ice hockey; to provide training in the sport; to organize and fund the participation of area youths in ice hockey teams.

ARTICLE – NAME

This organization shall be known as the Easton Ice Hockey Club, hereafter referred to as EIHC.

The organization may at its discretion by a vote of the membership body change its name.

ARTICLE II – PURPOSE

The purpose of the EIHC is to provide opportunities for Easton area students, without regard to race, color, sex, religion, or national or ethnic origin, to learn to play ice hockey, to benefit the participants in ice hockey, and to fund the participation of teams in the Lehigh Valley Scholastic Ice Hockey League.

As part of the process, an appreciation for meeting challenges through hard work, team sports, sportsmanship and fair play will be promoted amongst the players.

ARTICLE III – FISCAL YEAR

The fiscal year shall begin on April 1 and end March 31.

ARTICLE IV – MEMBERSHIP

Section A

There shall be one (1) class of membership, all of whose rights and interests are equal. Membership shall be open to any student within the Easton Area School District or students in other districts which do not support a team, and other players assigned by draft or waiver in accordance with league rules. Such players shall be proposed for membership by motion of the board of directors and admitted to membership upon a majority favorable vote by the board of directors.

Section B

1. The standards herby set forth for the express purpose of the definitive establishment of the term "membership in good standing" are:

a. Financial – Payment to EIHC of all annual fees and assessments shall be accomplished on or before their respective due dates as specified by the by-laws or by resolution of the board of directors.

　

b. Any supplementary assessment shall be due within thirty (30) days subsequent to written notice to the registered member of that assessment by the secretary or the treasurer of the EIHC.

c. Payment is defined as the actual receipt by the Treasurer of the EIHC of United States currency or bank check for which sufficient funds are in the account, and shall be of an amount equal to or greater than those funds due.

d. General – Adherence to the precepts, regulations, and philosophies of the EIHC as mandated by the by-laws.

2. The penalties imposed for non-conformity to these standards are:

a. Financial – Automatic suspension of membership, which shall include withdrawal of voting rights, prohibition from all training and practice activities, forfeiture of competition in future games and scrimmages, and revocation of all rights and privileges of membership which are expressed or implied by the by-laws and resolution(s) of the board of directors.

b. Reinstatement to membership shall be affected by actual payment to the treasurer of a sum of money equal to or greater than the past due balance.

c. General – Failure to adhere to the precepts, regulations, and philosophies of the EIHC as mandated by the by-laws will result in automatic revocation of EIHC membership. This shall include withdrawal of voting rights, prohibition from all training and practice activities, forfeiture of competition in future games and scrimmages, and revocation of all rights and privileges of membership which are expressed or implied by the by-laws and resolution(s) of the board of directors.

ARTICLE V – MEETINGS

The regular membership meetings of this organization shall be held monthly except if such day be a legal holiday. Then and in that event, the board of directors shall fix the day, but it shall not be more than two weeks from the date fixed by these by-laws.

The secretary shall cease to be mailed to every member in good standing at his address as it appears in the membership roll book in this organization, or alternately send by e-mail to member’s account of record, a notice telling the time and place of such monthly meeting.

Regular meetings of this organization shall be held at a location to be determined by the board of directors.

Special meetings of this organization may be called by the president when he deems it in the best interest of the organization. Notices of such meetings shall be mailed, or e-mailed when appropriate, to all members at their addresses as they appear in the membership roll book at least ten (10) days before the scheduled date set for such special meeting. Such notice shall state the reasons that such meeting has been called, the

business to be transacted at such meeting and by whom it was called. At the request of fifty (50) percent of the members of the board of directors or thirty-three (33) percent of the members of the organization, the president shall cause a special meeting to be called out but such request must be made in writing at least ten (10) days before the requested scheduled date.

No other business but that specified in the notice may be transacted at such special meeting without the unanimous consent of those present.

Visitors may be authorized access to any open meeting of the EIHC and may be granted the privilege to speak only at the discretion of the president or his designee. Such visitors will not be granted the voting privileges of a board of director’s member.

ARTICLE VI – VOTING

At all meetings, except for the election of officers and directors, all votes shall be by voice. For election of officers, voice vote shall be acceptable.

At any regular or special meeting, if a majority so requires, any question may be voted upon in the manner and style provided for election of officers and directors.

No inspector of election shall be a candidate for office or shall be personally interested in the question voted upon.

ARTICLE VII – ORDER OF BUSINESS

1. Roll Call.

2. Reading of the minutes of the preceding meeting.

3. Reports of committees.

4. Reports of officers.

5. Old and unfinished business.

6. New business.

7. Adjournment.

ARTICLE VIII – BOARD OF DIRECTORS

The business of this organization shall be managed by a board of directors consisting of three (3) members, together with the officers of this organization. At least one of the directors elected shall be a resident of the State of Pennsylvania and a citizen of the United States.

The directors to be chosen for the ensuring year shall be chosen at the annual meeting of this organization in the same manner and style as the officers of this organization and they shall serve for a term of one (1) year, beginning on the first day of the new fiscal year and ending on the last day of the fiscal year.

Individuals wishing to be elected to a position as a director of the Club shall make his/her intentions known to the secretary of the Club 30 days or more prior to the annual meeting. Individuals receiving the majority of the membership vote shall be deemed to be elected for the position.

The board of directors will manage the affairs and business of this organization. Such board of directors shall only act in the name of the organization when it shall be regularly convened by the chairman after due notice to all the directors of such meeting.

Thirty-three (33) percent of the members of the board of directors shall constitute a quorum and the meetings of the board of directors shall be held consecutively to the regular monthly meetings.

Each director shall have one vote.

The board of directors may make such rules and regulations covering its meetings as it may at its discretion determine to be necessary.

Vacancies in the board of directors shall be filled by a vote of the majority of the remaining members of the board of directors for the balance of the year.

The president of the organization by virtue of his office shall be chairperson of the board of directors.

The board of directors shall select one of their members to serve as secretary.

A director may be removed when sufficient cause exists for such removal. The board of directors may entertain charges against any director: A director may be represented by counsel at any removal hearing. The board of directors shall adopt such rules for this hearing, as it may at its discretion consider necessary for the best interests of the organization.

The board of directors is required to meet at least one time monthly during the playing season of any fiscal year and on an as-needed basis to be determined by the president during the remainder of the year. Attendance is mandatory.

The directors of the board of the EIHC shall serve without salary.

ARTICLE IX – OFFICERS OF ASSOCIATION

Section A

1. The elective officers of the Club shall be president, vice president, secretary, treasurer, and league representative. Other offices may be established and filled by a vote of the Club’s members in good standing at the regular annual meetings. The secretary and treasurer may be the same person.

Duties of the President

He or she shall by virtue of the office by chairperson of the board of directors. The president shall preside at all meetings of the membership. He or she shall present at each annual meeting of the organization an annual report of the work of the organization. He or she shall appoint all committees, temporary or permanent. The president shall see to it that all books, reports and certificates required by law are properly kept or filed. He or she shall be one of the officers who may sign the checks or drafts of the organization. He or she shall have such powers as may be reasonably construed as belonging to the chief executive of any organization.

Duties of the Vice President

He or She shall at the designation of the President preside over committees and shall perform all assigned duties of the President or Secretary in the absence of either. The Vice President shall be responsible for the development and maintenance of the club. In the absence of the President, the First Vice President shall assume all duties of the President.

Duties of the Secretary

The secretary shall keep the minutes and records of the organization in appropriate books. It shall be his or her duty to file and certificate required by any statute, federal or state.

The secretary shall give and serve all notices to members of this organization and be the official custodian of the records and seal of this organization. He or she may be one of the officers required to sign the checks and drafts of the organization. The secretary shall present to the membership at any meetings any communication addressed to him or her as Secretary of the organization. He or she shall submit to the board of directors any communications that shall be addressed to the secretary of the organization. He or she shall attend to all correspondence of the organization and shall exercise all duties incident to the office of Secretary.

Duties of the Treasurer

The treasurer shall have the care and custody of all monies belonging to the organization and shall be solely responsible for such monies or securities of the organization. He or she shall cause to be deposited in a regular business bank checking account all funds received.

The treasurer must be one of the officers who shall sign checks or draft of the organization. No special fund may be set aside that shall make it unnecessary for the treasurer to sign and checks issued upon it. He or she shall render at stated periods as the board of directors shall determine a written account of the finances of the organization

and such report shall be physically affixed to the minutes of the directors of such meeting. He or she shall exercise all duties incident to the office of Treasurer.

Duties of the League Representative

The League representative will attend all Lehigh Valley Scholastic Hockey League (LVSHL) meetings and report all findings to the organization at the scheduled monthly meetings.

ARTICLE X – SANCTIONED COMMITTEES

Section A

The following committees are EIHC sanctioned committees and shall be utilized on an as needed basis. Membership on the committees is not restricted to members of the board of directors unless specified by the by-laws. Members shall serve for one (1) year but are eligible for reappointment. Standing committees shall, at the regularly scheduled meeting of the EIHC, be required to give a report on committee activities to the board of directors.

Executive Committee - The Executive Committee shall be comprised of the President, Vice President, and League Representative. The members at large shall be elected by the body of members of EIHC.

The Executive committee shall be responsible for the daily operations of the club and appoint a liaison to the LVSHL, and overseeing the function of the Planning Committee.

Planning Committee – The Planning Committee shall be comprised of three members of the EIHC. Members of the planning committee shall be appointed by the executive committee from the membership at large. The committee shall be responsible for fund raising activities, competitive events, and finding new members for the competitive teams.

Section B

Ad hoc committees may be appointed by the executive committee for a predetermined term to further the objectives of the Association or to explore fundraising opportunities.

ARTICLE XI – SALARIES

No officer shall for any reason of his office by entitled to receive any salary or compensation, but nothing herein shall be construed to prevent an officer or director from receiving any compensation from the organization for duties other than as a director or officer.

ARTICLE XII – AMMENDMENTS TO THE BY-LAWS

This Constitution and By-Laws may be amended at any regularly scheduled or special meeting by a majority favorable vote of the board of directors who are present. All proposed changes or amendments must be submitted to the secretary in typed text, double spaced, dated and signed no fewer than ten (10) days prior to the first scheduled reading of the change or amendment. The first reading or change of amendment shall be without comment to their contents. At the next regularly scheduled meeting of the EIHC, the proposed changes or amendments will then be read with a period of time to be determined by the president allocated for discussion purposes. The proposed changes or amendments may then be amended and voted upon, if a quorum of 5 (five) members and/or officers are in attendance.

ARTICLE XIII – VOTING PROCEDURES FOR AMENDMENTS

All voting on motions or proposed by-law changes shall be conducted by a roll call voice vote or show of hands and shall be taken by the secretary at the instructions of the president. The vote record will become part of the minutes. Any motion can be voted on by secret ballot. All motions must by duly seconded.

REVISED MAY 2010

Memorandum of Understanding

The Board members of Easton Ice Hockey Club (EIHC) agree that all travel players will be billed in the following manner;

1. All travel players will be required to pay a deposit at registration.
2. Early registration discounts and cutoff dates will apply.
3. EIHC will make every effort to schedule practices and games to avoid conflict with travel clubs. In the event a travel player wishes to withdraw his/her registration before the season, any deposit will be refunded.
4. Once the season commences, no deposit will be refunded.
5. Travel player fees will be agreed to and voted on at an EIHC monthly meeting on a yearly basis during the off season.
6. Fees will be calculated based on the number of players on the team, cost of ice time, and amount of games and practices or any other circumstances that may arise.
7. Travel players will be billed for an EIHC  practice or game regardless if the player is in attendance if the player doesn’t have a scheduled travel practice or game (home) within two (2) hours of any EIHC practice or game, or four (4) hours if it’s a  scheduled travel game (away).
8. Travel players will be billed according to the posted payment schedule.
9. Travel player attendance will be kept by the coaching staff; all travel players will make a reasonable effort to give their respective coach the travel schedule in advance.
10. This memorandum of understanding can be amended and/or changed if voted on and passed during an EIHC monthly meeting in the off season depending on the needs of EIHC.

 Added 5/22/2013